11/2/09 School Board Minutes 
written by matt grose   
tuesday, 03 november 2009 17:10



NOVEMBER 2, 2009


The Regular School Board meeting for Independent School District #317 was held November 2, 2009 at 6:00 PM in the High School Media Center. Chairperson, Victor Williams, called the meeting to order and led everyone in the Pledge of Allegiance. Members in attendance included: Anne Gardner, Brad Box, Victor Williams, Sarah Bellefy, Nancy Adams-Hulbert and Lee Pederson.


Administrators present included: Supt. Matt Grose, Carol Risberg, Business Manager, Amy Galatz, Elementary Principal, Brent Colligan, High School Principal, Brent Schimek Activities Director and Russ Bouchie, Building & Grounds Supervisor. Newspaper reporter, Traci Crotteau was in attendance and Paulette Ojanen was present as recorder.


Motion to approve agenda as presented made by A. Gardner, seconded by N. Adams-Hulbert. Motion carried unanimously. (MCU hereafter).


Lael Storlie from Educational Talent Search made a presentation to the board regarding services for students in grades 6-12 through this program. Darlene Freeman was also present and explained the Upward Bound Program.


Motion to approve minutes from the October 12, 2009 board meeting was made by B. Box seconded by L. Pederson. MCU.


N. Adams-Hulbert made the motion, seconded by B. Box to approve the Accounts Payable/Payroll for October 2009 in the amount of $1,051,682.62. MCU.


Motion to approve items on the consent agenda as listed below made A. Gardner seconded by S. Bellefy. MCU.


1. Approve Donation of $200 from American Legion Auxiliary for Library Books for Deer River High School and King Elementary.

Melanie Stein, representative from Kern, DeWentre, Viere, was present to go over the 2009 audit. Motion to approve the audit was made by A. Gardner, second by N. Adams-Hulbert. MCU. Supt. Grose added his thanks to Carol Risberg for her hard work.


C. Risberg explained the Control Pay Accounts Payable Program. Motion to approve the resolution as follows was made by B. Box, seconded by N. Adams-Hulbert. MCU


The resolution that Matthew Grose and/or Carol Risberg is authorized directed and empowered to establish one or more Commercial Accounts with Commerce Bank, N.A., to incur debt associated therewith, and to execute all documents to effectuate this purpose which he/she may deem necessary and proper, including without limitation any application and agreement to open Accounts.


Further resolved, that any one of the foregoing named officers of this Corporation may from time to time request Commerce to issue account numbers to for use by the Corporation in connections with any of the Accounts.


Further resolved, that any one of the foregoing named officers of this Corporation may from time to time appoint an Administrator to assist Commerce in the administration of the Accounts, as provided in the Commerce Bank Accounts Payable Agreement. Further resolved, Commerce is authorized to act upon these resolutions until written notice of revocation is delivered to Commerce, and that the authority hereby granted shall apply with equal force and effect to the successors in office of the officers named herein.


The DRHS Activities Handbook was discussed with Mr. Schimek. Motion to approve the 2009-10 Activities Handbook as amended was made by B. Box, seconded by L. Pederson. MCU.


Changes in Policies 412, 419, 506, 515, 521, 531, 532, 616, 709. Motion to accept these changes made by A. Gardner, seconded by N. Adams-Hulbert. MCU.


N. Adams-Hulbert made the motion, seconded by S. Bellefy to approve the Assurance of Compliance document for the 2009-2010 school year. MCU.


Motion to transfer $38,215.63 from the General Fund to the Transportation Fund as of 6/30/2009 was made by N. Adams-Hulbert, seconded by L. Pederson. MCU.


A. Galatz reported for King School. She mentioned the King Leadership Team has developed their goals. Bullying surveys were completed for grades 3-6 and work on that has been successful. PBIS (Positive Behavior Intervention Support) training was done with all staff. Parent /Teacher conferences had very good participation this year. Parent Surveys were conducted during conferences and results will be shared at a future board meeting. The next PIE (Parents in Education) night is scheduled for November 12, 2009. Drs Ray and Mary Helen Pelton will be on hand to teach storytelling.


B. Colligan reported for the high school. Many meetings and activities are happening. Parent/Teacher conferences went well but may look at extending the time frame in the Spring to accommodate more parents. Congratulations go to Jon White and Becca Rudquist for being crowned Homecoming King and Queen.


B. Schimek reported that Fall activities are coming to a close. The volleyball team is still in playoffs. The School Play will be held next week. Winter Sports Parent/Student meeting to be held Tuesday, November 10, 2009 at 5:00 PM in the Commons.


Mark Schjenken of Nor-Tran had positive comments regarding the PBIS survey and felt the bus drivers will benefit from their participation.


R. Bouchie reported that acoustical panels were put in the band room during the MEA break. Library wall has been painted at King. All boiler tune ups have been completed. Locks from North School classrooms have been removed and will be rekeyed so they can be used at King School. Both mowers have been transformed into brushes for snow removal and plows installed on the trucks. Monitoring device has been installed on the heating system at North and more security cameras have been installed. Numerous projects are being worked on.


Becca Rudquist, Student Council Representative, was present and reported that Homecoming Week went well. The 12 Days of Christmas is the next project. They will sponsor food and clothing drives and have special events for students. A School Store idea is being looked at where school apparel, etc. would be available for purchase. She mentioned the National Honor Society students will be going to King to help with the Harvest Fest.


B. Box mentioned the Christmas Bazaar will be held at King Elementary on Saturday, December 5, 2009.



Supt. Grose extended thanks to the board for their diligence in making difficult decisions in order to keep a healthy fund balance in accordance auditor recommendations. He mentioned IASC is looking into expansion in the phone system in which utilization of the existing lines could make communication between all the schools easier and more cost effective. He also mentioned that Apple Training will be set up for the smartboards that are being purchased. The H1N1 flu absences seem to be declining slowly and stabilizing. He is setting up three task force groups and holding meetings. The three are: Achievement Gap, Gifted & Talented and Building & Grade Configuration. He mentioned the upcoming Pow-Wow to be held on Friday, November 6, 2009 from 1-7 PM at the high school. He also encouraged the board to attend the upcoming MSBA School Board Conference which will be January 14 & 15, 2010.


Motion to adjourn made by L. Pederson, seconded by A. Gardner. MCU


The next regular board meeting will be Monday, December 7, 2009 with an open forum at 5:45 PM and the Regular Meeting at 6:00 PM in the Deer River High School Media Center.




___________________________                         ____________________________________

Victor Williams, Chair                                                 Nancy Adams-Hulbert, Clerk

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